Updated July 29, 2021
An In-person Event Restart Guide has been developed to help assist event producers as they plan for events. (New version added July 29)
As the campus begins to reopen to in-person events and activities, we acknowledge there are many questions on how to proceed within the changing public health guidelines. Even as the state moves to open the economy, public health and CalOSHA continue to change rapidly. Gatherings may resume and authority and responsibility for events has shifted to local units/departments, away from the Events & External Relations Sub-Committee.
When managing events, please take into consideration the following:
- Central pre-approval of gatherings will no longer be required, instead, each department/division will be responsible for the adherence to all COVID-related requirements in effect when hosting a gathering.
- Event hosts must keep fully up-to-date on evolving requirements. The key authorities during this pandemic are CA Dept of Public Health, the City of Berkeley Public Health, Cal/OSHA, the UC system, and campus.
- Masking requirements are changing but are still in effect in our workplace.
- Individual campus venues/buildings will open at varying dates between now and the start of the fall semester. Do not assume that all venues/buildings are operationally prepared to host events; direct communication with each venue is important.
- Individual campus venue/building managers also have discretion in implementing requirements to reduce risk and provide a comfortable experience within each venue/building.
- Maintain strong communication with your guests.
- Venue Managers and event holders must follow current campus policies regarding face-coverings and display signage about the rules.
- All employees, including student employees, who are working at an event, must continue to follow all campus policies relating to staff and faculty, even if they differ from policies applicable to event guests.
- You may not ask event participants for vaccination status or symptom screen at an event due to privacy concerns that are not yet addressed by systems/process.
- The longer you can wait to have your event, the more likely there will be more clarity about regulatory requirements and new social norms about this next phase of our response to the pandemic.
- When contracting with third parties, contracts should be reviewed and have appropriate cancelation language, in case public health or operational conditions degrade.
- The Events and External Relations Committee continues to be a resource for those trying to plan events. If you have questions, please contact us at: email@example.com
When navigating through event planning in an environment that remains highly subject to change, please be flexible and don’t be surprised if changes are needed.
Masks and hand sanitizer
The Office of Environment, Health and Safety (EH&S) would like to offer free surgical masks and hand sanitizer for upcoming in-person events to promote continued vigilance as the campus reopens.
Make a request
If you are hosting an event, send your request for supplies to firstname.lastname@example.org.
Please include the number of expected attendees in your message.