Updated Sept. 16, 2021
The campus has issued direction about how units may comply with the public health order requiring vaccination status to be checked for indoor events at which food or beverages are served. Consult with UHS or the Office of Legal Affairs regarding how to respond to event attendees who have legally required exemptions/exceptions to vaccination requirements.
As the campus begins to reopen to in-person events and activities, we acknowledge there are many questions on how to proceed within the changing public health guidelines. Gatherings may resume and authority and responsibility for events has shifted to local units/departments, away from the Events & External Relations Sub-Committee.
When managing events, please take into consideration the following:
- Central pre-approval of gatherings will no longer be required, instead, each department/division will be responsible for the adherence to all COVID-related requirements in effect when hosting a gathering.
- Event hosts must keep fully up-to-date on evolving requirements. The key authorities during this pandemic are CA Dept of Public Health, the City of Berkeley Public Health, Cal/OSHA, the UC system, and campus.
- Do not assume that all venues/buildings are operationally prepared to host events; direct communication with each venue is important.
- Individual campus venue/building managers also have discretion in implementing requirements to reduce risk and provide a comfortable experience within each venue/building.
- Maintain strong communication with your guests.
- Venue Managers and event holders must follow current campus policies regarding face-coverings and display signage about the rules.
- All employees, including student employees, who are working at an event, must continue to follow all campus policies relating to staff and faculty, even if they differ from policies applicable to event guests.
- You may not ask event participants for vaccination status or symptom screen at an event that has under 1000 attendees indoors or any number outdoors without expressed permission from the RMT.
- When contracting with third parties, contracts should be reviewed and have appropriate cancelation language, in case public health or operational conditions degrade.
- The Events and External Relations Committee continues to be a resource for those trying to plan events. If you have questions, please contact us at: firstname.lastname@example.org
When navigating through event planning in an environment that remains highly subject to change, please be flexible and don’t be surprised if changes are needed.
Masks and hand sanitizer
The Office of Environment, Health and Safety (EH&S) would like to offer free surgical masks and hand sanitizer for upcoming in-person events to promote continued vigilance as the campus reopens.
Make a request
If you are hosting an event, send your request for supplies to email@example.com.
Please include the number of expected attendees in your message.