Operations underpin most every other part of recovery planning because of the need to keep classroom, laboratory and public gathering spaces clean, have adequate supplies (particularly of personal protective equipment or PPE), make technology available to those who wish to work or learn remotely, and to consider the wide-ranging needs of our employees. The operations committee, led by Vice Chancellor for Administration Marc Fisher, is split into four subcommittees.

Recovery

Led by Associate Vice Chancellor of Facilities Services Sally McGarrahan and Director of Parking and Transportation Seamus Wilmot. Includes a variety of functional areas such as facilities, transportation, classrooms, public safety, information technology, libraries, purchasing, and environmental health and safety.

Updates

May 29

  • Environmental Health & Safety has developed an online training that will be mandatory for all employees who receive permission to return to campus.
  • Mock ups are being developed for Stanley Hall and Dwinelle Hall to show how the flow of foot traffic could be managed to aid in social distancing.
  • Disability Access & Compliance has established a resource for addressing disability and access issues related to the recovery effort. The committee is exploring the possibility of using tents to provide additional spaces for instruction that allow for adequate social distancing. WiFi, electricity and disability access are all being considered as part of this process.

Workforce

Led by Vice Provost for the Faculty Ben Hermalin and Chief People and Culture Officer Eugene Whitlock.

Updates

May 29

The Workforce Subcommittee is creating a return-to-campus guide, a decision tree for determining when it will be allowed for employees to return to campus, clarification of the definition of an essential employee for purposes of being on campus, and an approval process for requesting the ability to return to campus.

Events and External Relations

Led by Chief Campus Counsel David Robinson and Cal Performances Information Systems Manager Andy Kraus.

Updates

May 29

The Events and External Relations Subcommittee is creating a decision-making support framework to assist University employees who have responsibilities with regard to departmental and non-departmental events, registered student organizations events, and campus programs.

Information Technology

Led by Associate Vice Chancellor for IT and Chief Information Officer Jenn Stringer, the IT recovery subcommittee is a campus-wide group of subject matter experts from our One IT community who have developed the following charge for the work they are doing toward the recovery effort:
  • Ensure continuity of business operations for campus.
  • Develop recovery guidance and “standard operating procedures” that are inclusive of the One IT community.
  • Represent, identify, and assess technology options and activities as they inter-relate to the other recovery committees’ work and the needs of the greater campus community.
  • Explore new opportunities for technologies that will support the recovery efforts while also meeting campus privacy and security policies.
  • Develop business processes to maximize staff effectiveness and support the sustainability (health and wellbeing) of our IT workforce.

Updates

August 28

In addition to ensuring continuity of business operations by working through a variety of technical challenges in prep for fall start, to date, our committee has completed the following:

  • July/August – Members of the One IT community developed IT Support Guidelines to establish some operating procedures and develop business processes to protect the health of our frontline IT staff. Updates were made to the UC Berkeley Mobile app to support a safe return to campus for students, faculty, and staff. The app provides easy access to tools like the Daily Symptom Screener, COVID-19 testing options, and other information to help navigate the physical campus safely (download from: Apple App Store or Google Play Store).

  • June – We launched the Student Technology Equity Program (STEP) to help connect undergraduate and graduate students with adequate technology to support a remote educational experience (e.g. laptops, Wi-Fi hotspots, noise cancelling headphones, etc.). For anyone on campus who may be needing equipment and training we built this reference guide.

  • May – Conducted a survey to assess the technology needs of our One IT community. We received nearly 200 responses from IT professionals across campus who support a wide range of services in colleges, schools, research centers, as well as central IT units. The information gathered enabled us to better gauge technical resources that may be needed during the recovery process. View survey results and recommendations (PDF)

We have developed a portfolio of additional critical projects that are in-flight related to recovery efforts and will be continuing that work over the next several months.

June 19

At the end of May, the IT Recovery Subcommittee conducted a survey to assess the technology needs of our One IT community. We have analyzed the responses of nearly 200 IT professionals supporting a wide range of services in colleges, schools, research centers, as well as central IT units to better gauge technical resources that may be needed during the recovery process. View survey results and recommendations (PDF). Additional ideas shared in the survey around tools to help us better support teaching, learning, and work this fall are still being reviewed and further recommendations will be forthcoming. We are happy to announce the Student Technology Equity Program (STEP) is now accepting applications to help connect undergraduate and graduate students with adequate technology to support a remote educational experience (e.g. laptops, Wi-Fi hotspots, noise cancelling headphones, etc.). Research, Teaching, and Learning launched their new Keep Teaching website as a hub for instructors to find resources to support fall courses. The telecommuting resources website continues to be updated in support of our campus community working remotely. For those needing equipment and training this reference guide (Google Doc) is now available. Several other projects are in development including a health tracking app and software to help with space planning in campus buildings. More information on these projects will be shared in the weeks to come.

May 29

Over the past week, the IT Recovery Subcommittee developed a survey to assess the technology needs of our One IT community. We are working on analyzing the responses of nearly 200 IT professionals supporting a wide range of services in colleges, schools, research centers, as well as central IT units to better gauge technical resources that may be needed during the recovery process. We continue to manage the instructional resilience and telecommuting resources websites in support of summer sessions kicking off this week and our campus community working remotely. Several other projects are in the early development stages including a health tracking app, research on space planning software, and a Student Technology Equity Program to help connect students with adequate technology to support a remote educational experience (e.g. laptops, Wi-Fi hotspots, noise cancelling headphones, etc.). More information on these projects will be shared in the weeks to come.