Updated Mar. 30, 2022
Can I host my event/activity?
Yes. Authority and responsibility for events have moved back to units/departments, away from the Events and External relations COVID Recovery Committee. However, we suggest that if you plan for on- or off-campus events, you work with your campus department and/or advisors to understand all requirements of holding an event while the pandemic continues. Groups can plan for events but should do so with caution. Some venues may still have health and safety guidelines to adhere to or operational constraints as they recover from the pandemic’s impacts.
Do I need pre-approval to host my event/activity?
No. Responsibility for following public health rules and campus guidelines returns to the sponsoring organization, away from the Campus Administration and Events & External Relations Operations Sub-Committee. Pre-approval to host events should come from your home department/advisor. In addition to public health and campus guidelines, all pre-pandemic campus policies related to events, including the major events policy remain in effect.
What are the capacity limitations for gathering?
There are no capacity limits on events. The California Department of Public Health and City of Berkeley Division of Public Health do have guidance that applies to “mega events” which are currently defined by capacities of 1,000+ indoors or 10,000+ outdoors. If you are planning an event this large, work closely with the venue operator to ensure that you adhere to all public health guidance.
As things evolve, where can I find updated health and safety guidelines for in-person events and activities?
The committee has the latest updates on this website as they pertain to campus events. For information on the requirements off-campus please consult your venue and the local Public Health Officer with jurisdiction over the location of the event.
Will event planners and venue managers be mandated to check for vaccination cards?
There is currently no mandate requiring this. It is done at the option of the venue manager where food is being served indoors or in the case of an event of 1000+ indoors. If the venue manager requires it, then proof of vaccination must be verified against a picture ID following the specific campus protocol. Otherwise, you are not allowed to check for vaccination proof.
If I sign a contract with a venue for my event, will I be reimbursed if it gets canceled due to health and safety guidelines?
This depends on the cancellation terms and conditions in your agreement. We encourage you to enter into agreements that have more flexibility in this regard, especially since there is still a possibility that pandemic conditions could degrade at some point.
Are we able to serve food and/or drinks at our event/activity? Are there restrictions on type and service style?
Food service is allowed. The venue may require proof of vaccination verification, at the venue manager’s discretion.
I represent a campus venue. Can we be selective about what reservations we accept?
No. You cannot accept or decline a reservation on the basis of content, nature of the group requesting to use the venue, and/or type of event.
Do our event attendees need to wear a face covering? What about our staff?
Events are subject to the same face-covering rules that apply elsewhere on campus. Note that staff who are working at an event must follow applicable rules for employees, even if they differ from rules that apply to guests/attendees.
Will our attendees have to present a green badge or show proof of testing?
Not unless the event is choosing to follow the strongly recommended city public health order or state mega-event guidelines for verifying proof of vaccination. The campus badging system does not work for non-affiliates and should not be relied on for those populations.
How do we screen event attendees for testing or vaccination?
Only if your event is choosing to adhere to the City Public Health Order or state mega-event guidelines, you may follow this protocol.
Can departments/units require vaccination as a condition to attend events?
At this time, they may not, unless your event is subject to the City Public Health Order or state mega-event guidelines and the venue manager has chosen to follow the city and state recommendations. See the proof of vaccination protocol for more information.
How much time should I allow in order to get approval for an in-person activity?
That depends upon the activity. If the activity is subject to the Major Events Policy, the requirements of that policy must be observed. Location/venue deadlines may also apply. Please reach out to the venue for more specific information as a part of your planning process. In many cases, the planning cycle can require many weeks so we recommend starting as early as possible.