Can I host my event/activity after June 15th?
Yes. However, we suggest that if you plan for on- or off-campus events, to work with your campus department and/or advisors. Groups can plan for events but should do so with caution. Many venues may still have health and safety guidelines to adhere to or operational constraints as they recover from the pandemic’s impacts.
Do I need pre-approval to host my event/activity after June 15th?
No. Responsibility for following public health rules and campus guidelines returns to the sponsoring organization, away from the Administration and Events & External Relations Operations Sub-Committee. Pre-approval to host events should come from your home department/advisor. In addition to public health and campus guidelines, all pre-pandemic campus policies related to events, including the major events policy remain in effect.
What are the capacity limitations for gathering, post-June 15th?
There are no capacity limits on events after June 15th. The state does have guidance that applies to “mega events” which are defined by capacities of 5,000+ indoors or 10,000+ outdoors.
As things evolve where can I find updated health and safety guidelines for in-person events and activities?
The committee has the latest updates on this website. If you have reviewed the website but still have questions, contact us by email at email@example.com. We will respond as needed to situations that arise.
Will event planners and venue managers be mandated to check for vaccination cards?
No, unless the event is a “mega event” indoors.
If I sign a contract with a venue for my event, will I be reimbursed if it gets cancelled due to health and safety guidelines?
This depends on the cancellation terms and conditions in your agreement. We encourage you to enter into agreements that have more flexibility in this regard, especially since there is still a possibility that pandemic conditions could degrade at some point.
Are we able to serve food and/or drinks at our event/activity? Are there restrictions on type and service style?
Masking rules can make this difficult. Currently, the state rules require the unvaccinated to wear a face covering at all times indoors while in public. At the current time, our advice is to avoid food service until rules clarify further.
I represent a campus venue, we are not ready to open for guests on June 15th. Is there a mandate to be open by June 15th?
No, venues should not be expected to be fully operational until the beginning of the fall semester. Venues who cannot fully open should not choose which events to open for, you must use your pre-pandemic process for bookings or risk severe legal consequences.
I represent a campus venue. Can we be selective about what reservations we accept?
No. You cannot accept or decline a reservation on the basis of content, nature of the group requesting to use the venue, and/or type of event.
Do our event attendees need to wear a face covering? What about our staff?
For INDOOR Events: Staff must wear face coverings at all times regardless of distancing. Please note at this time due to the Temporary Provisions, UC Berkeley students are still required to wear face coverings at all times regardless of distancing. Event venues/holders may decide between these two options for their event attendees:
- All event guests must wear a mask regardless of vaccination status. OR
- Only unvaccinated guests must wear face coverings AND signage reflecting the Cal/OSHA COVID-related requirements related to event attendance must be posted. This signage may be downloaded and printed from the campus Coronavirus website.
For OUTDOOR Events: Staff must wear face coverings at all times regardless of distancing. Attendees are not required to wear face coverings outside. Please note at this time due to the Temporary Provisions, UC Berkeley students are still required to wear face coverings at all times regardless of distancing.
Will our attendees have to present a green badge or show proof of testing?
No, our campus badging system does not work for non-affiliates and should not be relied on for events.
How do we screen event attendees for testing or vaccination?
We may not screen for testing or vaccination status for events because we do not have a system in place that protects the privacy of medical records.
Are there any different restrictions/policies for non-campus affiliates?
No, the state guidance for higher education that specifically restricted non-affiliate activities on campus is no longer in effect.
Can departments/units require vaccination as a condition to attend events?
At this time, we may not, as we do not have a system for doing so while protecting privacy.
Does the Under 200 limit for in-person classes apply to events?
No, the academic administration had to make a decision about course scheduling far in advance of the fall semester, at the time public health conditions indicated that the 200 person limit was wise. That operational decision cannot be undone. However, there are no capacity limitations in the new state COVID guidelines.
How much time should I allow in order to get approval for an in-person activity?
That depends upon the activity. If the activity is subject to the Major Events Policy, the requirements of that policy must be observed. Location/venue deadlines may also apply. Please reach out to the venue for more specific information as a part of your planning process.